Legal Billing for Solo Practitioners: Simple Systems That Work

The Solo Billing Challenge

As a solo practitioner, you're the rainmaker, the lawyer, and the billing department. Every hour spent on administration is an hour not spent on billable work or business development.

The key is building systems that handle billing efficiently without consuming your limited time.

Essential Solo Billing Systems

Time Tracking That Doesn't Interrupt Flow

• Use automatic time capture tools
• Set timers for every client interaction
• Dedicate 5 minutes at day's end for review
• Use mobile apps for out-of-office time

Simplified Invoicing

• Monthly billing cycle for consistency
• Template-based invoices
• Online payment options
• Automated reminders

Software Options for Solos

Budget-Friendly Choices

Start with these basics:

• Simple time tracking apps ($10-30/month)
• QuickBooks integration for accounting
• Online payment processors

All-in-One Solutions

As you grow, consider platforms that combine:

• Practice management
• Time and billing
• Client communication
• Document management

See our software comparison for detailed reviews.

Time-Saving Billing Hacks

1. Batch billing tasks: One session weekly rather than daily
2. Standardize descriptions: Create templates for common work
3. Automate follow-up: System-generated payment reminders
4. Use engagement letters: Clear payment terms upfront

Getting Paid Faster

Solo-specific collection strategies:

• Request retainers for new matters
• Accept credit cards (despite fees)
• Offer payment plans for larger matters
• Bill promptly after work completion

Read more about accounts receivable management.

Scaling Your Systems

Build systems now that will grow with your practice:

• Document your processes
• Use software that scales
• Track metrics from day one

Solo-friendly billing starts here. See how IntelliBill simplifies billing for solo practitioners.

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